Under the direction of the Assistant Superintendent of Business Services, provides leadership and guidance in support of planning, construction, modifying and maintaining school facilities; responsible for the management of custodial, grounds, and facility use; coordinates mandated school safety plans, and oversees emergency response procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinates the development, implementation, and maintenance of the Facilities Master Plan.
Manages, integrates and schedules the development of facilities and construction activities to ensure timely delivery of superior learning environments.
Works collaboratively with schools and departments to support facility needs.
Provides, evaluates, and ensures compliance with all codes, ordinances, guidelines and programs related to construction program needs.
Assists in the development of facility budgets.
Consults with architects, technical consultants, and contractors to develop projects, work plans, and cost estimates.
Provides, advises, and coordinates oversight of all legal matters including site acquisition and construction claims mitigation.
Prepares, reviews, and coordinates all communications, Board of Trustees reports, presentations, and correspondence.
Oversees all aspects of maintenance, operations, and grounds.
Ensures compliance with federal, state and local codes, laws, and regulations.
Coordinates and schedules maintenance, operations and grounds services.
Manages departmental expenditures and ensures prudent fiscal management in the application of assigned funds.
Provides ongoing reviews of organizational structure, staffing, and departmental policies and procedures, including performance evaluations.
Provides for regular inspection and evaluation of district facilities and vehicles.
Prepares and administers public works and field service contracts for the maintenance and repair of district facilities.
Manage the use of facilities for non-school uses and the contracts, leasing and fees associated including communicating with local park and recreation departments, city office personnel, and various civic groups regarding the use of facilities and fees.
Assists with the development and implementation of mandated school safety plans (CSSP, SPEP, IIPP, HIPP, etc.) to include Occupational Safety and Health Administration (OSHA) trainings, supervision of general building conditions, and site based emergency response programs.
Collaborates on policy and procedure development for the school district safety program.
Recommends changes in safety systems and operations based on current industry knowledge and results of school safety reviews.
Performs routine walkthrough inspections of all facilities as required in the Injury and Illness Prevention Plan (IIPP), Facility Inspection Tool (FIT), and other ordinances.
Maintains Material Safety Data Sheets (MSDS) and chemical safety information as required by OSHA.
Responds to emergencies for addressing immediate safety concerns, including emergency calls after hours and on weekends.
Attends meetings, workshops, and/or in-service trainings for the purpose of conveying and/or gathering information required to perform safety functions.
Facilitates meetings and workshops (e.g., employee safety trainings, district safety committees, etc.).
Presents a variety of safety updates and programs to Executive Cabinet and Board of Trustees.
Additional Duties and Responsibilities
Hires, supervises, and evaluates the work of assigned staff.
Organizes and coordinates appropriate staff development activities to ensure proper training, certification(s,) and equipment needs are provided.
Participates in facilities planning, as a member of committees, and study groups.
Serves as the District liaison with local, state and federal agencies such as OSHA, Division of State Architect (DSA), etc.
Other related duties as assigned.
General characteristics and relative costs of various methods of construction, architectural features, building and room designs for all types of school uses.
Construction, engineering, architecture, and maintenance management.
Current trends in school building design and construction.
Construction project delivery methods including Multi-Prime, Construction Manager At Risk, Design- Build, Lease-Leaseback, Developer Built, and Design-Bid-Build
Materials, costs and equipment used in various building construction specialties.
Federal requirements, State School Building Program guidelines, and local agency approval practices and procedures.
California Administrative Code, Public Contract Code, Education Code, and related codes of regulations
Planning, organization, and direction of custodial services, maintenance and repair activities of District facilities and grounds.
Energy management and utilities conservation measures.
Decorative and water efficient landscape and field maintenance.
Pesticide/hazardous waste management procedures and regulations.
Storm water management regulations and best practices.
MSDS chemical safety and OSHA requirements for record keeping purposes.
School Safety plans, emergency response requirements, and trainings.
Systems of record keeping, inventory control and budget development/control.
Principles and practices of administration, supervision and training.
Understand the role of facilities in support of instructional programs.
Develop and administer contracts for new school construction, modernization and deferred maintenance projects.
Plan and direct a large, complex operation that involves coordination of multiple activities.
Read, interpret and apply complex rules, and regulations as it relates to federal and state program, funding, and assessment information.
Plan, organize, control and direct the maintenance, repair, alteration and construction of school buildings and grounds.
Articulate and understand complex issues and facilitate effective problem solving.
Estimate material and labor costs accurately.
Assure compliance with safety practices and various code and regulatory agency requirements.
Coordinate and inspect work assigned to outside contractors.
Meet schedules and timelines.
Prepare accurate budget reports and recommendations.
Formulate and carry out a programs for custodians, maintenance and upkeep activities.
Adjust work schedule to supervise early morning, evening, weekend and emergency work crews as needed, and available to handle emergencies at any time.
Develop and maintain cooperative relationships with numerous stakeholders, community members, certificated and classified staff.
Work independently with little direction, and as a team member.
Work effectively under pressure.
Provide leadership and direction in all areas of identified responsibility.
Accept direction and follow written and oral instructions.
Use interpersonal skills with tact, patience and courtesy.
Direct, train, support, supervise, manage and evaluate personnel.
Apply pertinent laws, regulations and principles in reaching conclusions and making decisions.
Share and delegate responsibilities.
Respect and maintain professional confidence.
Communicate effectively with staff, parents, Principals, school sites, community members, and government agencies in both oral and written form.
Plan and present professional development.
Maintain regular and consistent attendance.
EDUCATION AND EXPERIENCE
Any combination equivalent to: course work and experience in mechanical trades, engineering, architecture or related field and eight years experience in facilities or related function, including five years experience in a supervisory capacity.
Experience in school district facilities and construction oversight, including successful supervision for modernization projects.
Skill in operating personal computers, including word processing, spread sheet, database applications, and automated drafting and trade programs, such as CAD.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Driving a vehicle to conduct work.
This position alternates between office duties performed at a desk and site inspections and training activities in various locations, including on-site work performance at schools, which involve performing or demonstrating maintenance, and grounds work.
Daily contact with district and school staff
Moderate to high stress level
Hearing and speaking to exchange information in person and on the telephone
Dexterity of hands and fingers to operate a computer keyboard
Seeing to read a variety of materials
Standing for extended periods of time
Bending at the waist, kneeling or crouching to file materials
Occasionally lift and/or move up to 50-75 pounds
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position
LICENSES AND OTHER REQUIREMENTS
Valid California Class C driver’s license, use of an automobile and the ability to qualify and maintain qualifications for District vehicle insurance coverage.
Certified Playground Safety Inspector (CPSI)
Qualified Applicator License (QAL)
Storm Water Professional Certification
Leadership in Energy and Environmental Design (LEE)
Qualified MS4 Compliance Professional
California Department of Justice (DOJ) fingerprint clearance
Pre-employment physical examination and drug screen clearances
Current Negative TB Screening
Additional Salary Information: Salary placement dependent upon experience
-$2,000 Cafeteria Stipend
-$2,000 Doctoral Stipend
-$720 Phone Allowance
-LONGEVITY: Additional $2,000 added to annual range/ step at the end of 8th year of service in the District and every 5 years up to 25 years of service.
Health and Wellness Benefits: Medical, Dental, Vision, Life, California State Retirement
Health Benefits for Executive Cabinet Members-Those who have 10 years or more full time service with EUSD will qualify at retirement for 5 years of Medical Benefits for the employee only.
The EUSD is located in beautiful north coastal San Diego County and serves the communities of Encinitas, Leucadia, Olivenhain and the Rancho La Costa area of south Carlsbad. The district’s enrollment is housed in nine kindergarten – sixth grade schools and includes a special education pre-school program. The district has a long standing tradition of high student achievement and is acknowledged for its innovative learning opportunities. All nine schools have been recognized as California Distinguished Schools by the California Department of Education and four have been named National Blue Ribbon Schools by the U. S. Department of Education. EUSD is proud of our students’ academic achievement, appreciative of our families’ involvement in our schools and grateful for the generous support from the communities that we serve.